Governor Bruce Rauner
Chair Dr. Lazaro Lopez
Executive Director Dr. Karen Hunter Anderson

Illinois Community College Board

Student Intake & Assessment Link

As part of program support, we provide Frequently Asked Questions (FAQ’s) to the field. This helps facilitate effective communication and improves the understanding of Adult Education policy. This FAQ has been compiled over several months of responses to the field of Adult Education in Illinois.

 

Q1. When should students be separated, and how should they be coded?

A1. If a student separates from the program, it should be correctly coded in DAISI. Per NRS guidelines, follow-up goal outcomes are only measured for students that are separated from the program. According to the federal NRS for Adult Education, students should be coded as separating when:

1. Instruction ends and the student indicates that he/she will not be returning;
2. The learner terminates; or
3. A student has not received instruction for 90 calendar days and is not scheduled to receive further instruction.

 

Q2. Are the TABE Online and TABE PC approved assessments for NRS purposes? I assume that they are all approved under TABE heading, correct?

A2. Yes, they are all considered TABE and OK to use.

 

Q3. Is it allowable for a student who is currently enrolled in high school to sign up for an Adult Education class?

A3. Dual enrollment (meaning High School and an ICCB AEFL program) is prohibited. If you know that a student is currently enrolled in a High School and attending classes, that student is not eligible to participate in an AEFL funded program. Students must be separated from High School and have the appropriate documentation demonstrating this separation. Programs should examine the interim policy based upon the change in compulsory attendance age. This interim policy was issued by Sarah Hawker, Vice President for Adult Education and Workforce Development, and was dated Thursday, March 24, 2005, 4:27 PM. This policy is still in effect.

 

Q4. What is the 120 day rule?

A4. A pre or post-test from a prior fiscal year can be carried over and used as a pre-test for the new fiscal year, provided the test did not take place more than 120 days prior to the student’s start date in the new fiscal year. In the DAISI program, the test would need to be marked for both fiscal years. It is necessary to place a checkmark ‘flagging’ the test as a pre-test for the new fiscal year, though the test does not need to be re-entered.

 

Q5. Is the marital status a required element on the EEP/Intake form?

A5. Marital Status is an optional item for reporting and is not currently required by the ICCB.

 

Q6. Are we still required to enter the Link Cards with the 080000 number?

A6. Yes. We strongly encourage you to obtain the valid public aid identifier, as the individual did have one assigned. If it is missing, however, 0800000000000 can be entered for a student with a LINK card.

 

Q7. If we rotate test forms when pre and post testing, and a student post tests more than once in the fiscal year, will it be problematic if that same form is actually used for the pre and post tests?

A7. It is true that students must be post-tested with a different test form to document progress, and students must have test forms rotated each time they are assessed. The ICCB counts the first test of the year as the pre-test and the last test of the year as the post-test. All progress tests in-between sit “unmarked” in the DAISI system, and gains are calculated cleanly between the first and last test of the year. It is possible, if an odd number of progress tests were administered during the year, to have the final post-test occur on the same form used in pre-testing. This is perfectly acceptable and can be recorded accurately within the DAISI system.

 

Q8. The Program Status Report shows 1,000 unduplicated students by instructional category. The Performance Report shows 875 students by educational functioning level. Why is there a rather significant difference?

A8. The Program Status Report is always more inclusive. It includes all students with 7.5 attendance hours. The Performance Report is more restrictive. Students must have attended 12 hours, and Vocational, Foreign GED, and Citizenship Only students are not included, unless they have been ‘optionally’ tested with the English language TABE.

 

Q9. Do programs still have to pre-test by the third class day?

A9. Yes, a pre-test must be administered by the student’s third class meeting in the enrollment period. For students enrolled in fixed entry classes, the student must be present and pre-tested by the third scheduled class period.