The intent of Perkins programmatic monitoring is to directly review compliance with Perkins law, as well as observe evidence of progress on program activities and services. Monitoring was previously based on a schedule, with grantees being monitored every two years, but now will be driven by an annual risk assessment. Please see the Monitoring web page for specific risk information. Grantees will be notified of their risk level and subsequent monitoring at the beginning of each calendar year.
Monitoring activities are dependent on the grantee’s risk designation and will include either an on-site review (elevated risk), a desk review (moderate risk), or fiscal and programmatic technical assistance (low risk). On-site monitoring will be conducted jointly, with ICCB fiscal and programmatic staff on-site during a defined window of time. Please note that Perkins programmatic monitoring for elevated and moderate risk grantees closely mirrors the previous monitoring process in terms of requested documentation and on-site/desk review monitoring procedures.
Elevated risk grantees will be required to complete the self-assessment portion of the Monitoring Tool and submit documentation specific to the Documentation Checklist. Moderate risk grantees will also be required to complete a self-assessment; however, the moderate self-assessment will be in a condensed format. Low risk grantees will receive informal, but targeted technical assistance to discuss the previous fiscal year’s grant, as well as any questions or concerns they have regarding the current year’s grant.
Due to the specified nature of the monitoring process, the Monitoring Tool and Documentation Checklist will no longer be available online. If your program is elevated or moderate risk, your ICCB CTE liaison will send you all applicable information.
What Grants will be Monitored?
The risk-based monitoring system applies to all grants you receive through the ICCB. Thus, your ICCB CTE liaison will be monitoring your previous year’s Perkins Basic grant, as well as any Perkins Title I Leadership grants your institution received. If the Perkins Administrator is not the contact for a specific Leadership grant, then the applicable person(s) will be contacted.
The ICCB provides direct and ongoing technical assistance to Postsecondary Perkins sub-recipients across the State. Target areas will be identified through the review of several reports including, but not limited to, the previous year’s monitoring report, the current Perkins plan, quarterly report submissions, etc. Colleges may also request specific technical assistance as necessary.
For more information, contact your ICCB CTE liaison.